Outbound Student Exchange Program

1. The AIM Office endorses the nomination request to the student’s home academic department.

Note: The endorsement letter will outline the need for an approved study plan to formalize the nomination process. It is addressed to the Dean and the Student’s Department Chair. A complete list of courses available from the host university will be forwarded for reference as well.

2. The Dean, through the Department Chair, finalizes and approves a Study Plan for the prospective student exchange nominee by filling out the Study Plan Declaration Form.

Note: The Study Plan Declaration Form will ask the Academic Department to also upload the Course Pre-Registration Form that they wish to submit to the student’s prospective host university.

1. The outbound exchange student provides the AIM Office with Proof of Admission and other requirements pertaining to their semester abroad. Checklist:

• • Notice of Acceptance
  • Completed Course Registration
  • Proof of Lodging

2. The student begins their visa application, with some guidelines from the AIM Visa Liaison Officer.

3. The AIM Office requires the student to submit pre-departure documents and invites the student to the pre-departure orientation.

1. The AIM Office conducts the Pre-Departure Orientation, which will also outline the Semester Abroad Enrollment Process.
2. The student provides the AIM Office with a copy of the required pre-departure documents.

1. The AIM Office coordinates exchange student departures.
2. The Host University’s Academic Mobility Coordinator facilitates exchange student arrival, lodging, and onboarding.

1. The exchange student diligently delivers school work and attends classes within the prescribed set of courses in the Course Registration Form.
2. The inbound exchange student completes their semestral requirements, including the final examination.

1. The exchange student settles the clearance process with the pertinent offices like the host university’s library, student affairs office, dormitory, etc.
2. The exchange student makes sure they leave with their Transcript of Record (TOR), if not, arrange proper couriered sending of the original/certified copies.
3. The exchange student is monitored by the AIM Office throughout their departure, until arrival in their home country.

1. The exchange student turns over their TOR to the AIM Office.
2. The exchange Student attends a Post-Program Interview.
3. The AIM Office provides a Certificate of Program Completion to the Exchange Student
4. The AIM Office submits the TOR to the Registrar’s Office for the corresponding processing.